Order booking on a phone
A booker takes orders in the bazaar against live stock and the party's real balance. If the signal drops, the orders queue on the phone and post themselves when it comes back.
Software for wholesale and distribution businesses
Bookers take orders in the market on a phone, the office builds the load sheet that night, and a van goes out in the morning. Codipy POS runs the whole loop — including the part where the money comes back.
Distribution is not retail with bigger quantities. The customer is not standing in front of you: an order is booked today, loaded tonight, supplied tomorrow and paid for a fortnight later, and every one of those four steps is a place where the number can change. Most businesses close that gap with phone calls, a WhatsApp group and a recovery register that only one person understands.
Codipy POS makes the loop the system. Bookers take orders on a phone against real stock and real party balances. The office turns the day's orders into a supply run. The van goes out on a load sheet, delivers against challans, and the invoices follow. Recovery then works from the same party ledgers rather than a separate book — which is the only way the money side ever agrees with the goods side.
Built for the way a distribution business actually trades
Choose this business type during setup and these are the modules Codipy switches on for you.
Booker routes and beat coverage
Plan which booker covers which market on which day, and see who was actually covered. Coverage gaps are visible instead of anecdotal.
Supply runs and load sheets
The day's orders become a load sheet for the van. What went out is recorded, so what comes back unsold is a figure rather than a dispute.
Delivery challans, invoices after
Goods leave against a challan and are billed afterwards. Stock moves when the van is loaded, not when somebody gets to the paperwork.
Carton and piece billing
Trade prices per carton, retail per piece, one stock figure underneath. Unit conversions are part of the product rather than a spreadsheet.
Credit parties and recovery
Every shop you supply has a ledger. The recovery screen orders them oldest first with today's call list on top, and reminders go over WhatsApp from that same screen.
A day at your counter
Morning, in the market
Bookers work their route on the phone, taking orders against live stock and each party's balance.
Afternoon, in the office
The day's orders become a supply run. Short items are visible before the van is loaded, not after it has left.
Evening
Load sheet printed, van loaded against it. What is on the sheet is what is on the vehicle.
Next morning
Delivery against challans, invoices raised, party balances updated as the round completes.
Every few days
Recovery. Oldest balances first, WhatsApp reminders from the list, and a party ledger sent when a figure is questioned.
What you get
- Order booking on Android, offline-tolerant with a queue
- Booker routes and beat coverage planning
- Supply runs and printed load sheets
- Delivery challans with invoices raised afterwards
- Carton, box and piece conversions on one stock figure
- Party ledgers, recovery call lists and WhatsApp reminders
And everything underneath
- Keyboard-first billing, split payments, holds and returns
- Built-in double-entry accounting and party ledgers
- HR, attendance, payroll and staff commissions
- 50+ reports, all printable and exportable to CSV
- WhatsApp invoices, reminders and campaigns
- Works offline: one server PC, unlimited counters
Questions we get asked
Do bookers need internet in the market?
It helps, but it is not required. The app works against the shop's server when it can reach it and queues orders on the phone when it cannot, then sends them when the signal returns. A booker in a bazaar needs the app to open, not an explanation.
How does a phone find our server?
Through a short shop code issued with your licence. The shop's PC reports its current address every few minutes, so the code keeps working even if the address changes.
Can I see which markets were actually covered?
Yes. Routes are planned per booker per day, and coverage is reported against the plan rather than against what was said on the phone.
Do we have to invoice before the goods leave?
No. Delivery challans exist for exactly that: stock moves when the van is loaded, and the invoice is raised afterwards against the challan.
How is recovery handled?
From the party ledgers themselves. The recovery screen lists parties by how old the balance is, with today's call list at the top and a WhatsApp reminder available from the same row.
Not your kind of shop?
Same installer, a different set of modules.