Job cards for parts and labour
One card per vehicle: the fault, the parts fitted, the labour done, the person who did it. The invoice is the card, so nothing is reconstructed at the end.
POS software for auto workshops and service stations
A car comes in, a job card opens, parts and labour go on it, and the bill at the end is the job — not a page of items somebody reconstructed from memory after the customer had already asked "kitna hua?".
A workshop bills two things that behave nothing alike. Labour has no stock and no cost of goods; parts come off a shelf and have both. Most tills handle one or the other, so the workshop ends up with parts in a software and labour on a notepad, and a monthly profit figure that nobody trusts.
Codipy POS puts both on the job card. The vehicle comes in with its fault, parts are fitted against the job and leave stock as they are used, labour lines are billed as services with no stock figure to block them, and the mechanic who did the work earns commission from the line he did. Fitted parts carry their warranty, so a comeback in three months is a lookup rather than an argument.
Built for the way a workshop actually trades
Choose this business type during setup and these are the modules Codipy switches on for you.
Booked slots
A service booked for Thursday morning sits in the diary against the bay and the mechanic. Walk-ins fill the gaps you can actually see.
Mechanic commission
The person on the line earns from the line. A job with tuning by one mechanic and denting by another pays both correctly.
Warranty on fitted parts
Brake pads with six months, a shock absorber with twelve — recorded at the sale and checked from the invoice when somebody returns.
Parts stock with racks
Filters, oils and fittings carry rack locations and reorder levels, so the part is found fast and the shelf is refilled before it is empty.
Estimates before the work
Quote the job first, get it agreed, then convert the quotation into the bill. Nobody argues about a figure they approved in writing.
A day at your counter
A vehicle arrives
Open a job card with the customer, the vehicle and the fault. If it was booked, the slot is already there.
Estimate
Price the parts and the labour as a quotation and get it agreed before anybody opens the bonnet.
The work
Fit parts against the job — they leave stock at that moment. Add labour lines with the mechanic who did each one.
Collection
Convert the job into an invoice. Warranty on the fitted parts starts from today and is on the printed bill.
Closing
Day Close with revenue split between parts and labour, and commission earned per mechanic.
What you get
- Job cards carrying both parts and labour
- Booked service slots in a diary
- Commission per mechanic from the sale line
- Warranty months on fitted parts, checked from the invoice
- Parts stock with rack locations and reorder levels
- Quotations and estimates that convert into the final bill
And everything underneath
- Keyboard-first billing, split payments, holds and returns
- Built-in double-entry accounting and party ledgers
- HR, attendance, payroll and staff commissions
- 50+ reports, all printable and exportable to CSV
- WhatsApp invoices, reminders and campaigns
- Works offline: one server PC, unlimited counters
Questions we get asked
Can it bill labour and parts on one invoice?
Yes. Labour lines are services with no stock figure behind them, parts come off the shelf, and both sit on the same job card and the same printed bill.
Do parts leave stock when they are fitted or when they are billed?
When they are fitted against the job. That is deliberate — a part in a car is not a part on the shelf, even if the customer collects two days later.
How is mechanic commission worked out?
From the line he did, not from the invoice. A job touched by two mechanics pays each for their own work.
Does it track warranty on parts we fit?
Yes. Warranty months live on the product and start at the sale, so a comeback is settled by looking up the invoice rather than by memory.
Can I book jobs in advance?
Yes, in the appointment diary, against the day and the person — so the bay is never double-booked and the gaps are visible when somebody phones.
Not your kind of shop?
Same installer, a different set of modules.